Are you a principal decision-maker and a well-wisher of your school or college? Then you might think of reliable at the same time tech-savvy assistant to support you in your rough times. If yes then it’s time for you to get some idea about the Education ERP system. Since the perfect ERP can simplify and improvise institutional management to help deliver a better learning experience to students.
In this blog, we will make you understand the need and importance of ERP software for every college and educational institution.Initially, what is ERP software?
ERP stands for Enterprise Resource Planning as one complex system that manages and streamlines various business activities of an enterprise.
Now, what is an Education ERP system?
The education ERP system is a software solution used to streamline and manage student information and institutional duties in a more organized and structured manner. The system automates the institution’s operations such as management, administration, infrastructure, attendance, inventory, transport, library needs and more. Further, based on the requirements, the education ERP system can be customized to increase the efficiency and productivity of the institution
Importance of ERP software in the education sector
The impact of technology is rapidly growing in the educational system also. In the developing world, ERP is more of a necessity than a luxury. This is the right time for switching to automation so that they can focus on the quality of education as well as on management.
ERP includes a set of tools that modernizes the campus and brings quick with quantifiable improvement in the administration process. Besides, the features of ERP have a generic solution to address the automation of all the activities in an Educational Institution. Thus, providing the management with a bird’s eye view of all the activities happening in the institute, in real-time.
Ultimately, the aim of school ERP is to automate organizations paperwork by digitizing school data. Digitization allows educational institutions to function on pace by nurturing a collaborative environment.
Benefits of Education ERP system
- Automation:
The genuine education ERP software is the one that can automate a range of processes like student admission, teacher onboarding, teacher salary with student fees processing, attendance, student progress analysis and result management.
- Integration:
The educational institution needs to store a lot of information about students, books, study materials, exam details, term plans and financial data. The educational ERP software integrates the whole campus information in a single system to make the process of data management easy.
- Centralization:
One of the best factors is the availability of overall information from a single place and is possible with educational ERP. The cloud-based functionalities provide instant updates on accounting, library, inventory, hostel and more that allow to access real-time data from anywhere.
- Accessibility:
Educational ERP provides quicker access to information such as staff, students, admission, reporting and timetables with a high degree of convenience. Thus, ensuring a smooth operational workflow, increased productivity of staff and performance of the student.
- Data security:
Provided with a multilevel data access hierarchy, the organization’s data remains secure. With strong data security features and backup mechanisms, the school ERP software can hold a lot of confidential information of students, faculties, non-teaching staff, school administration, examination records, school’s transactional information, etc.
- Resource Management:
End your manual maintenance of cumbersome resource databases with real-time inventory and resource usage information from educational ERP software. The real-time availability of information helps to optimize operations, allocate and monitor all activities in the institution in a seamless manner.
- Seamless communication:
The software has individual portals that allow the student to access notification, submit assignments/homework, pay fees and more. These features enhance communication and create a strong bond between students and institutions beyond the classroom. Further, the integrated features such as SMS and email allow all the parents, teachers, students and stakeholders to seamlessly connect on the go.
- Cost-effective (reduce workforce cost):
Educational ERP can effectively cut-down unnecessary costs by saving time, eliminate paperwork and reduce manpower as well. The software intelligently cuts-off manual tasks involved in administration such as admission, payroll and fee collections without compromising the management quality. Other than administration, cloud-based educational ERP software also reduces the cost to maintain server, database and operating system maintenance.
- Reports and analytics:
Measure and track institution performance across tons of metrics and make an informed decision by analyzing real-time data with educational ERP software. The number of reports generated that include exam, students, performance, teacher, finance, fee, admission, library, hostel and transport. The reports generated ensure accountability and transparency across every department of your institution.
- Feedback system:
The feedback system is one of the needed systems of a school or college. Since it can help students improve themselves and work on their weak points. For assisting this situation, educational ERP software has a portal that enables teachers to mention feedback instantly on their students.
Why does my school/college need educational ERP software?
Educational ERP software built to make life easier in colleges and schools. Utilizing educational ERP can reduce human error and help you concentrate on the core problems. When chosen right the ERP is definitely a big and thoughtful investment for your institutions. The following list can prove to you how ERP can optimize and cut down the operational costs.
- Admission:
One of the core processes that require more workforce and paperwork is the admission process. That includes inquiry, document submission, verification and marks, specialization, date of birth and more to determine the candidate’s eligibility. These are more time-consuming jobs that can made easy and simple with the implementation of an education ERP system.
- Fees payments:
The fee management feature of ERP includes tasks such as creating fee plans, recording fee details of admission, tuition and other extra-curricular activities. The educational ERP can make error-free administration by eliminating duplicate receipt issues and cheque bounce. Besides, the software solution also generates automated alerts on fees paid to ensure the students or their parents notified on time.
- Handle multiple branches:
Educational ERP eliminates location constraints. All you need is a seamless internet connection and an efficient ERP system to manage your educational institution in multiple locations. The school professional can access, govern and track the school activities with the option to add an emergency notice to students.
- Streamlines examination:
The educational ERP system helps to manage the online examination efficiently. The included features can manage examination operation such as setting up for exam center, room, and staff allocation, assessment scheme planning, exam conduction, exam results, and its distribution. Additionally, the ERP has a grading system that helps to improve the overall results of your institute.
- Safe transport:
Every educational institution has transport facilities included and integrating the educational ERP can help the institution to track the transportation data. Allows parents to get the live notification on their children’s location which ensures security and peace.
Final Thoughts:
In a nutshell, the cutting-edge ERP software is a necessity for your educational institutions and must implement at the earliest to eliminate the loopholes of the traditional examination method. Harness the power of education ERP system to make your educational institution future-ready.